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Virtual Conference FAQs

2020 ATHE Virtual Conference FAQ

The information below contains the answers to the most frequently asked questions regarding ATHE’s pivot to a virtual conference for 2020. Session coordinators and presenters - check out the Presenter Toolkit or best practices, options for transitioning your session to a virtual format, and access to the virtual platform.

Presenter Toolkit

The main plenary sessions and workshops will take place July 23 – 25 and July 30 – August 1, 2020 from approximately 12:00pm – 5:00pm EDT each day. (Hours may be adjusted slightly based on the number of sessions that select to participate in the virtual conference.) 

Sessions will take place in Eastern Daylight Time. 

Yes, whether you are presenting or attending, you will need to register to participate. Once you are registered the process is fairly simple. 
* You will be sent a link to the virtual conference about one week prior to the conference so you may log in and start to explore sessions.
* When you click on the link you will automatically be redirected to the ATHE registration system to log in with your ATHE credentials (either your typical member account, or the account you created as a nonmember when you registered for the conference). 
* Once logged in you will be automatically directed to the ATHE virtual sessions gallery. 

You can register up until the day of, however, to ensure that that there is no delay in accessing the virtual conference platform we ask that you register by July 15.

Everyone presenting must be registered for the conference. Presenters not registered will have their name removed from the online portal and will not be included in the post-event program.

No, however the fees do reflect a deep discount for members.

Member
Graduate Student, Contingent/Adjunct/Part-Time - $25
Full-Time Employed - $50
Full-time Employed with Institutional Support - $100

Non-member - $195

*Additional registration information can be found here.

No. All registrants will be able to access all conference content for up to 45 days from the start date of the conference so that provides you with plenty of time to interact with all virtual material. 

Yes, business meetings will occur virtually and will take place July 20 – July 22 and July 27 – July 29. ATHE is in the process of confirming the day and time for each meeting. The schedule will be available by the beginning of July.

Yes. To get the most out of attending the virtual conference, treat it as if you were attending a face to face event. Add it to your calendar so you don’t schedule something over that time and on the days of the conference put your out of office on for the designated hours you will be viewing so people don’t expect an immediate answer.

Yes, ATHE is committed to supporting those for which registration fees pose an economic challenge in these times. Anyone can submit for a conference fee waiver fellowship request. The deadline to submit is June 30, 2020 and you will be notified the week of July 6 on whether you have been granted the waiver.

The toolkit offers best practices, options for transitioning your session to a virtual format and access to the virtual platform. 

Presenter Toolkit

The ATHE staff and the conference committee is working on reconfirming and redesigning some of the plenaries as well as adding some additional content based on the recent events. We estimate that the completed agenda will be up by the first week in July. Please check the ATHE website for regular updates. 

Yes, all sessions will be recorded, and your registration will allow you to access conference content for up to 45 days from the start of the conference.

Both. We are encouraging all presenters whether their presentation is live or pre-recorded to use and monitor the chat and Q&A engagement tools during their session.

No. ATHE understands that some individuals may not want to participate in this format, so we do not want to structure it so that one person prevents all the others from presenting.

Yes.  Some sessions will be offering live chat discussions and there will be a networking room offered throughout the conference for people to meet and discuss ideas and thoughts. 

The online platform will have an online exhibit gallery featuring some of ATHE’s regular exhibitors with information, coupons, and other discounts on books for attendees. There will also be author Q&A sessions, so stay tuned!

Once registered you may access the virtual conference and watch from your desktop, laptop, tablet, or mobile device. The platform works best if accessed via Chrome but can be accessed also with Firefox. Typically, Safari is unstable for the most up-to-date content. Presentations will be using the ZOOM interface. If you are not a frequent Zoom user or you will be using a different device than normal you may want to perform a test.

Participants should check their internet bandwidth. You can check your bandwidth with https://www.speedcheck.org/. The recommend internet speed is at least:
Receiving 1080p HD video requires 2.5mbps (up/down)
Sending 1080p HD video requires 3.0 Mbps (up/down)


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