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ATHE 2018 Annual Conference Exhibit & Sponsor Opportunities
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8/1/2018 to 8/5/2018
Where: The Westin Boston Waterfront
425 Summer St
Boston, Massachusetts  02210
United States
Contact: Kristy Masloski
651-265-7856


Online registration is closed.
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About | Exhibit Rates | Advertising Options | Sponsorship Options | Exhibitor Policies | Cancellation Policy | Contact

Please click the "Register" button above to purchase an advertisement or sponsorship for the ATHE 2018 Conference. Please read the page below or the attached PDF Sponsorship Prospectus for detailed descriptions of sponsorship types and benefits, as well as pricing and policies.

PDF Sponsorship Prospectus

About ATHE

The Annual ATHE Conference brings together a global community of educators, artists, and administrators over five days of workshops, panel presentations, plenary sessions, social events, and performances. Reserve a space to promote your company’s products and services to this broad audience of theatre educators, artists, and university administrators today!

  • ATHE members represent 900+ international colleges and universities
  • ATHE’s paid membership exceeds 1,100 members (as of Dec. 2017)
  • Nearly 2,400 ATHE members and allies subscribe to ATHE discussions via social media
  • An estimated 800 educators and artists will attend ATHE 2018

Exhibit Booth Rates

College/University Booth

$575 by June 4, 2018 | $675 after June 4, 2018

Non-Profit Booth

$675 by June 4, 2018 | $775 after June 4, 2018

For-Profit Booth

$825 by June 4, 2018 | $925 after June 4, 2018

We expect exhibit space to sell quickly, so sign up today.

 

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Upgrade Your Mobile App Position ★

Be one of three exhibitors listed at the top of the exhibitors and advertisers listing in the ATHE mobile app. Receive one rotating banner ad and one pre-scheduled alert to be sent to all attendees during the conference.

  • $375 each until June 4, 2018 | $475 each after June 4, 2018
  • Only three (3) available – this is in addition to your exhibitor cost
  • An exhibitor manual will be emailed to your designated company contact in advance of the conference

2017 exhibitors returning to exhibit in 2018 will receive $50 off each booth space ordered. Please contact exhibitor@athe.org for the promo code. Before placing your order, please be sure to read ATHE’s terms and conditions.

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Advertising Opportunities

  • Back Cover Full Color (7 x 10): $1,550
  • Inside Front Cover Full Color (7 x 10): $1,050 Sold
  • Inside Back Cover Full Color (7 x 10): $1,050 Sold
  • Full Page Black and White (7 x 10): $825
  • Half Page Black and White (7 x 5): $625
  • Quarter Page Black and White (3.5 x 5): $475

2017 advertisers returning to advertise in 2018 will receive $50 off each additional advertisement ordered. Please contact exhibitor@athe.org for the promo code.

Deadline to submit ads is June 4, 2018

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Sponsorship Opportunities

Extend your brand identity and marketing capabilities with a strong visible presence at the 2018 ATHE Annual Conference. Take advantage of the opportunity to tie your brand identity not only to ATHE, but to the educational aspects of this conference. Multiple levels of sponsorship are available. All sponsorship opportunities are on a first-come, first-paid basis and must be accompanied by the registration form (attached).

Don’t see the sponsorship opportunity you want? Are you familiar with ATHE and you’d like to offer a targeted sponsorship? Perhaps you’d like to sponsor a Focus Group event on or offsite or have another consideration that you’d like to sponsor? Contact Josh Abrams at presidentelect@athe.org to discuss these possibilities.

Take advantage of significant discounts on sponsorships when you register by June 4, 2018. ★

Keynote Sponsor

$2,000 until June 4, 2018 | $2,500 after June 4, 2018

Two (2) Available

  • Signage displayed during the keynote presentation
  • Logo in the conference registration brochure as the keynote sponsor
  • Logo in pre-conference marketing regarding the keynote
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Half-page ad in program book
  • Exhibit Booth

Tote Bag Sponsor

$2,000 until June 4, 2018 | $2,500 after June 4, 2018

Exclusive Sponsorship - One (1) available

  • Sponsor to provide 800 logoed bags (artwork must be approved by ATHE)
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Half-page ad in program book
  • Exhibit Booth

Conference Mobile App Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Four (4) Available

  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Banner ad in the conference mobile app
  • Signage around the conference and in email communications with your logo promoting the use of the app
  • Half-page ad in program book
  • Exhibit Booth

Lanyard Sponsor

$1,200 until June 4, 2018 | $1,500 after June 4, 2018

Exclusive Sponsorship – One (1) Available

  • Logo to be placed on Lanyards; sponsor to provide lanyards (artwork must be approved by ATHE)
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Half-page ad in program Book

Opening Reception Premier Sponsor

$800 until June 4, 2018 | $1,000 after June 4, 2018

Four (4) available

  • Signage placed in Exhibit Hall during the event
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book
  • Ten (10) drink tickets to hand out to conference attendees

Opening Reception Gold Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Three (3) available

  • Signage placed in Exhibit Hall during the event
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Ten (10) drink tickets to hand out to conference attendees

Opening Reception Silver Sponsor

$300 until June 4, 2018 | $375 after June 4, 2018

Six (6) available

  • Signage placed in Exhibit Hall during the event
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Plenary Sponsor

$800 until June 4, 2018 | $1,000 after June 4, 2018

Three (3) available

  • Signage at one (1) All-Conference Plenary Session
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

Performance Sponsor

$800 until June 4, 2018 | $1,000 after June 4, 2018

Four (4) available

  • Signage at one All-Conference performance
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

Exhibit Hall – Breakfast Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Four (4) available

  • Signage in Exhibit Hall on the continental breakfast buffet
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

Exhibit Hall – Coffee Break Sponsor

$400 until June 4, 2018 | $500 after June 4, 2018

Six (6) available

  • Signage in Exhibit Hall on the coffee break buffet
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Notebook Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Exclusive Sponsorship – One (1) available

  • Sponsor to provide logoed notebooks (must provide a minimum of 800 notebooks; artwork must be approved by ATHE)
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Pen Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Exclusive Sponsorship – One (1) available

  • Sponsor to provide 800 logoed pens (artwork must be approved by ATHE)
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Keychain Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Exclusive Sponsorship – One (1) available

  • Sponsor to provide 800 logoed key chains (artwork must be approved by ATHE)
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Wi-Fi Sponsor

$600 until June 4, 2018 | $750 after June 4, 2018

Four (4) available

  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Signage placed around venue with Wi-Fi password and acknowledgement of your sponsorship

Workshop Sponsor

$400 until June 4, 2018 | $500 after June 4, 2018

Six (6) available

  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Signage placed outside sponsored session

Graduate Student Attendance Sponsorship

$925 until June 4, 2018 | $1,025 after June 4, 2018

Three (3) available

  • Signage placed at registration desk with acknowledgment of your sponsorship
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

Diversity Scholarship

$1,050 until June 4, 2018 | $1,150 after June 4, 2018

Exclusive Sponsorship – One (1) available

This scholarship pays conference fees and contributes to travel costs for applicants from racial and ethnic groups historically underrepresented at the conference.

  • Signage placed at registration desk with acknowledgment of your sponsorship
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

Graduate Student Subcommittee Social Sponsorship

$400 until June 4, 2018 | $500 after June 4, 2018

Five (5) available

  • Signage placed at registration desk with acknowledgment of your sponsorship
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

Chairs and Deans Forum Sponsorship

$400 until June 4, 2018 | $500 after June 4, 2018

Three (3) available

  • Signage placed in the room for forum meetings
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Videographer Sponsorship

$800 until June 4, 2018 | $1,000 after June 4, 2018

Three (3) available

Sponsors the filming of Plenary and key events.

  • Signage placed in Exhibit Hall and key events
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app
  • Quarter-page ad in program book

A/V Sponsorship

$600 until June 4, 2018 | $750 after June 4, 2018

Twenty-five (25) available

Sponsor LCD projector in one breakout room for the day

  • Signage placed at registration desk with acknowledgment of your sponsorship
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

Charging Bar Sponsorship

$800 until June 4, 2018 | $1,000 after June 4, 2018

Exclusive Sponsorship – One (1) available

  • Signage placed at the charging bar with acknowledgment of your sponsorship
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

New Play Development Workshop Staged Reading Sponsorship

$600 until June 4, 2018 | $750 after June 4, 2018

Three (3) available

  • Signage placed at registration desk with acknowledgment of your sponsorship
  • Logo and link to your site on the conference sponsors’ page of the ATHE website and conference mobile app

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Exhibitor Policies

Please review the exhibiting policies in detail. All policies will be firmly enforced. Exhibitors must agree to adhere to all ATHE guidelines, policies, and procedures when submitting an application to exhibit.

Assignment of Space

ATHE will make final assignment of booth space considering conference sponsorship, supporting members, and date registration was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-paid, first-served basis.

Booth Construction

Everything you exhibit must be able to fit on top of a standard six-foot banquet table. Failure to remove an exhibit in the allowed time will afford ATHE or its agent the right to remove and place same in a warehouse, subject to the exhibitor’s disposition, and/or ship to exhibitor via common carrier with all charges to follow at no liability to ATHE. All exhibits must remain intact until the conference Exhibit Hall is officially closed.

ATHE shall have the right to prohibit any exhibit or part of an exhibit which in its opinion is not suitable to or in keeping with the character or purpose of the exhibition. Questionable exhibits shall be modified at the request of the Event Manager.

Exhibitors shall reflect their company’s highest standard of professionalism while maintaining the booth during exhibit hours. All demonstrations and exhibits must be confined to the contracted space. No exhibitor shall assign, sublet, or share the whole or any part of their space.

Care of Exhibit Facility

Exhibitor shall promptly pay for any and all damages to the exhibiting facility of associated facilities, booth equipment, or the property of others caused by exhibitor.

Confirmation

A registration confirmation will be emailed to your company’s contact upon receipt. Booth assignment will be emailed to your designated company contact. A final confirmation with important onsite information will be sent to all exhibitor representatives.

ATHE will provide an exhibitor manual for the designed representative of the exhibitor. The exhibitor manual will include information integral to participation at the event, including but not limited to: additional exhibitor rules and regulations, additional attendee registrations, additional event registrations for events not included in the conference registration price, shipping, and move in, move out schedule.

Registration Deadlines

Exhibit space is available on a first-paid, first-served basis. Exhibit and sponsorship registrations can be completed online or with the paper registration forms. The deadline for inclusion in the conference program booklet is June 8, 2018.

Exhibit Location

The Westin Boston Waterfront, 425 Summer St, Boston, MA 02210. An exhibitor manual with specific details regarding shipping and set-up will be emailed to your designated company contact in advance of the conference.

ATHE shall have sole control over all admissions. All visitors to the exhibit area will be admitted according to the rules and regulations of the exhibition or as amended by ATHE.

Installation and Dismantling

Exhibitors have move in and move out times indicated here:

Thursday, August 2, 2018 — 12:00 PM to 5:00 PM (exhibitor move in and exhibitor badge pick-up)
Saturday, August 4, 2018 — 5:00 PM to 8:00 PM (Exhibit Hall move out)

Registering Your Company Representatives

ATHE will request your company representatives’ names in June if you have received a free registration with your exhibit booth or sponsorship. A form will be sent to your main exhibit contact to submit your representative names. Each exhibit booth includes complete registration for one (1) representative. Additional representatives who wish to participate must register for the conference at the regular rate. These individuals should register utilizing the standard conference registration at athe.org (launching spring 2018). A reminder will be sent to your main exhibit contact. Representative registrations cover the Welcome Reception, breakfast and coffee breaks.

Security

Security guards shall be furnished during the closed hours of the exhibition. The furnishing of guards shall not increase the liability of ATHE. After exhibit hours, only those exhibitors properly identified and having the permission of the conference management may enter the exhibit. ATHE, the official service contractors, the exhibit facility, representatives and/or employees thereof will be responsible for injury, loss of damage that may occur to the exhibitor, or the exhibitor’s employees or property, from any cause whatsoever, prior, during or subsequent to the period covered by the application/contract.

Electricity

If your booth requires electricity, you will be required to order it directly with the hotel. This information will be available in the exhibitor manual.

Shipping Information

An exhibitor manual will be provided to all confirmed exhibitors and will include shipping information.

The instructions for both the receipt of the exhibit materials and delivery of these materials to the Exhibit Hall will be designated in the exhibitor manual. Shipment of exhibit materials, whether by motor freight or air, should be forwarded in accordance to the specific instructions given in the exhibitor manual. All materials should be sent to the location(s) designated in the exhibitor manual. Neither the exhibit facility not its staff is prepared or authorized to handle an exhibitor’s shipment.

Promotion of Sponsorship or Exhibit

Use of the ATHE logo in any promotions of the conference is subject to approval by ATHE. Using the logo without permission can result in a forfeiture of your exhibit booth and/or sponsorship. Please submit any proposed ads that use the ATHE logo to the ATHE Event Manager, Kristy Masloski at exhibitor@athe.org for approval.

Photo Consent

As part of our mission to provide education, best practices, and other information from leaders in their fields, speakers, panelists, and audience members should be aware that we may record all or part of the events we organize, including comments from speakers, panelists, and audience members. The resulting raw and edited materials, including still photographs, video and audio recordings, and associated verbatim transcripts, may be used by ATHE without restriction, in press releases, white papers, conference collateral, websites, and other publications.

By attending our events, you acknowledge that you are in a public place and that attendees (including ATHE volunteers) may capture your image in photos and videos. Nevertheless, ATHE encourages event attendees to exercise common sense and good judgment and respect the wishes of other attendees who do not wish to be photographed at events.

ATHE uses photos and videos taken at its event for a variety of purposes, including publication on the ATHE website. If you see any photos of yourself or any personal information about yourself on athe.org that you would like removed, please contact Larry Bell, ATHE Communications Specialist, at larryb@athe.org.

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Insurance and Disclaimer

Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify, and save the hotel, its owners, and its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents.

Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage.

The hotel, its owners, and its operator shall be included in such policies as additional named insured's. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor.

Cancellation Policy

If the exhibitor desires to cancel this agreement, they must do so before July 9, 2018 to receive a 50% refund. If they cancel any time after that date, the exhibitor will be liable for 100% of the total exhibit fee, unless the exhibit space is 100% occupied during the event. For all exhibitor changes, including revisions to attendees and cancellations, please contact Kristy Masloski at kristym@athe.org.

**Due to PCI Compliance, please do NOT provide any credit card information via email. Call or fax it in only**

Prepayment is required.

PDF Sponsorship Prospectus

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Contact Us

Kristy Masloski
ATHE Event Manager
email: kristym@athe.org
phone: 651-265-7856
fax: 651-290-2266

Josh Abrams
ATHE President-Elect
email: presidentelect@athe.org

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© 2018 Association for Theatre in Higher Education (ATHE). All rights reserved.
1000 Westgate Drive, Suite 252 | St. Paul, MN 55114 | Phone: 800.918.9216 or 651.288.3430 | Fax: 651.290.2266