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ATHE 2018 Conference Proposal Guidelines and Forms
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Theatres of Revolution: Performance, Pedagogy, and Protest
Boston, MA | August 1–5, 2018

Deadline to propose all Single Focus Group and Multidisciplinary Sessions, Focus Group Membership Meetings, and ATHE Committee Meetings: November 1, 2017*

Deadline to propose all Pre-Conference Events: November 1, 2017*

Deadline to apply for all ATHE Grants (Session, Debut Panel, and Pre-Conference, including any applications for Conference Passes): November 1, 2017*

*All application forms must be received by 11:59 PM Central Standard Time on November 1, 2017.


Quick Info: Proposals

Please use the below link for:

  • Single Focus Group (FG) Sessions (90 minutes)
  • Multidisciplinary (MD) Sessions (two sponsoring Focus Groups; 90 minutes)
  • Focus Group Business or Membership Meetings (60–90 minutes)
  • Focus Group Debut Panels (90 minutes)
  • ATHE Committee Meetings (varying lengths)

Single Focus Group and Multidisciplinary (MD) Sessions
Single Focus Group Sessions have one sponsoring Focus Group (for example: Women & Theatre). Multidisciplinary (MD) Sessions require two primary sponsors (for example: Directing Program and Black Theatre Association). All proposals for concurrent sessions will be reviewed and ranked by the Focus Groups and/or ATHE Committees you indicate as sponsors. Multidisciplinary proposals are sent to both of the groups listed as primary sponsors for ranking. Please click below for lists of ATHE’s Focus Groups.

Focus Groups A–D
Focus Groups L–S
Focus Groups T–Z

Focus Group Debut Panels
Some Focus Groups hold a session that allows presentation by one or more people who have never presented at ATHE previously. Focus Groups have their own processes and timelines for soliciting and vetting debut panelists. Debut Panel sessions must be proposed by November 1 through the Proposal Form linked below, but you may submit the names of the selected panelists later, by the program deadline of May 15, 2018. These sessions are also eligible for Debut Panel Grants (see below).

Focus Group Membership/Business Meetings
All Focus Group Conference Planners (or designated officers) must submit a proposal for Focus Group Business or Membership Meetings. These meetings are automatically accepted and do not count against the number of sessions scheduled for a Focus Group, but you must submit a proposal for meetings to be scheduled.

ATHE Committee Meetings
Standing committees chaired by members of the ATHE Governing Council (for example Research & Publications; Professional Development) must apply through this form for meetings. Because these are required for ATHE governance, they will be scheduled rather than ranked and vetted, if proposed.

Presenter Guidelines

  • Presenters must register at the Full Conference Registration rate. This requirement will be strictly monitored.
  • All individual presenters are responsible for booking their own travel and hotel reservations. It is recommended that you stay at the conference hotel. A room block with discounted pricing will be provided in the months before the conference.
  • No individual may present in more than two conference sessions. This limit is maintained in an effort to avoid scheduling conflicts and afford more individuals the opportunity to present.

Audio Visual Requests

Each session is granted ONE audio or visual aid from the list below, free of charge, if requested on the Proposal Form:

  • Audio for laptop/speaker
  • CD player
  • Flip chart
  • LCD projector (this does NOT include sound)

Please note: you will be asked to indicate if provision of AV is absolutely required or if you would be willing, in the case of a shortage relative to the items selected, to present without AV. Please understand that you will increase your opportunities to present if you are able to indicate flexibility in this regard.

You are able to request additional audio or visual aids; however, you will be responsible for the charge or you can apply for a grant to cover it. Prices are listed on the Proposal Form.


Quick Info: Pre-Conference Event Proposals

Focus Groups plan Pre-Conference Events singly or in collaboration, both at the conference hotel and/or off-site. ATHE requires applications though the link below whether or not Pre-Conference Events are on- or offsite (in order to supply information for conference programs and for reference by the VP for Conference in reviewing Grant Applications). Unlike when filling out the regular conference Proposal Form, you do not need to have all details for the Pre-Conference Events determined by November 1, 2017. You will have additional communication with ATHE staff throughout the year by which to convey additional details for the final program.

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Quick Info: Grants

Grants are awarded by ATHE in three categories:

  • Session Grants
    • Day Passes (DP) and All-Conference Passes (ACP)
    • AV (for a second AV item request)
    • Other
  • Debut Panel Grants
  • Pre-Conference Grants

Please note: Student Fellowships to offset the cost of attending the ATHE Annual Conference will be available through another process in the spring of 2018.

This proposal process is the only way to apply for passes (Day or All-Conference). Typically, we are not able to award passes outside of the grant proposal process.

The grant proposal vetting process is overseen by the VP for Conference, with decisions conveyed and disbursement details handled by ATHE staff. We make every effort to award grants within the limit, but awards are not automatic. When they are offered, they may be granted wholly or partially, depending on available funds, the number of applications, the rationale provided, and other factors. Grant awardees will be notified by March 30, 2018.

Please note: You will have the option to fill out a Grant Application at the end of the Proposal Form and/or Pre-Conference Proposal Form.

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Detailed Proposal & Grant FAQs

For more detailed information on the submission and evaluation processes, please refer to the Proposals FAQs and Grant FAQs.

Please contact Ann M. Shanahan, ATHE VP of Conference 2018 at conf2018@athe.org or Erin Babarskis, ATHE Conference Planner at erinb@athe.org if you have questions not answered above or on the respective FAQ pages.

Important Dates

November 1, 2017 Deadline for submitting online proposals
February 15, 2018 Notification of acceptance
May 15, 2018 Materials due to your Focus Group Conference Planner for printed program:
• Finalized session description (no more than 30 words)
• Finalized session title
• Finalized listing of session participants, paper/presentation titles, and institutions for the printed program
June 15, 2018 All presenters must have registered at the Full Conference rate

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