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ATHENews - Volume 26, Number 3 - ATHE Announces Conference Schedule and Hotels through 2016
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ATHE is pleased to announce that it has secured hotel contracts and conference dates through 2016, when we will celebrate our 30th anniversary in Chicago.

Since 2010, ATHE has been working with a third party contractor, ConferenceDirect, for assistance in hotel research, site selection and contracting. This service is provided without charge, and that company is provided with a customary 10% commission on contracted rooms actually occupied during the conference. The advantage of working with this vendor includes the breadth and reach of the hotels throughout the U.S. and abroad that are contracted through this company. The company leverages its volume for its clients. The contracting experience of the ConferenceDirect staff, as well as the relationships built over the years with hotel staff, assist in the final negotiation process.

ASTR started working with ConferenceDirect in 2009 to contract its conference hotels. Because of that experience, ATHE’s Executive Director was encouraged to solicit the same assistance for ATHE.

ATHE used to contract its conference hotels around two years prior to the conference date. However, due to the changing economic conditions and the increasing health of the hotel industry, ATHE was encouraged to lengthen the time horizon for contracting. As a result, and also to take advantage of special incentives, ATHE is now contracted through the 2016 conference, locking in the best rates available to our membership.

ATHE 2013 – August 1-4 2013 Hyatt Regency Grand Cypress, Orlando, FL
$139/SD; $149/Triple; $159 Quad +12.5% tax; $10 resort fee per day

Concessions:

  • 10% discount of food and beverage
  • 15% discount on AV
  • 50% slippage on contracted guest rooms

The $10 per day resort fee (reduced from $20) includes: complimentary self-parking; unlimited use of the Health Club, 9-hole Pitch & Putt course, golf driving range access, court time at the Racquet Club, all water sports (including non-motorized boats, Hydro bikes, sail boats, paddle boats and canoes), as well as resort bicycles and quadricycles and daily shuttle transportation to the Disney Theme Parks, Universal Studios/Islands of Adventure and Sea World.

ATHE signed a two-year, two property contract with Hyatt Hotels, Corporation, to take advantage of the 50% slippage on contracted sleeping rooms and other amenities offered at these properties. The first year of this two-year contract was our immediate past conference in Washington, DC.

ATHE 2014 – July 24 - 27, 2014 Fairmont Scottsdale Princess Hotel, Scottsdale, AZ
$119 single/double; $149 triple; $179 Quad +14.92% tax

Concessions:

  • Complimentary meeting room and exhibit rental
  • 15% off 2013 menu pricing
  • 20% off published AV pricing
  • Discounted Summer menu pricing
  • 30% allowable slippage on contracted guest rooms
  • $10,000 contribution towards the opening reception
  • Complimentary WI-FI in all guestrooms and meeting space over the meeting dates

Because ATHE and ASTR booked properties in 2013 and 2014 with the Fairmont Hotel Company, the 30% allowable slippage on contracted guest rooms is being provided.

ATHE 2015 – July 30-August 2, 2015 Fairmont the Queen Elizabeth Hotel, Montreal, Quebec Canada
$179 CDN Single/Double + 18% tax

Concessions:

  • $5,000 credit for Food and Beverage
  • 20% discount on published AV pricing
  • Complimentary wireless internet access in guestrooms

ATHE is eligible, through the Greater Montreal Convention and Tourism Bureau for a $10 per night rebate per room, per night, reserved and used, for booking this contract by the end of 2011.

ATHE 2016 - August 11-14, 2016 Palmer House Hilton Hotel
ATHE 30th Anniversary
$199/Single/Double; $209/Triple; $219/Quad + 15.4% tax

Concessions:

  • 10% discount off catering menus
  • 40% Audio Visual discount with PSAV
  • 40% discount on internet access in meeting rooms
  • 75% discount on patching fees
  • 25% discount on overnight parking rate at hotel garage
  • 5% discount on guestroom internet access

The sleeping room rate is only $10 higher than the 2011 conference guest room rate.  Because ATHE negotiated this contract through its Executive Director, a 10% commission will be paid to ATHE on all revenue rooms actually occupied and paid for by attendees.

2016 Association for Theatre in Higher Education. All rights reserved.
1000 Westgate Drive, Suite 252 | St. Paul, MN 55114 | Phone: 800.918.9216 or 651.288.3430 | Fax: 651.290.2266