- 2017 Annual Conference
- Past Conferences
- Career Development
|Exhibit, Advertise, Sponsor|
About the ATHE Annual Conference
ATHE strives to provide its members with the latest in theatre and innovation. The Annual Conference offers attendees four intensive days of workshops, panel presentations, special performances, plenary sessions, focus group conferences, and social events. Reserve a space to promote your company’s products and/or services to this broad audience of theatre artists, theatre administrators, and educators in higher education today!
Don’t miss your chance to market to our professionals!
Exhibit Booth Rates
$575 by June 2, 2017 | $675 after June 3, 2017
$675 by June 2, 2017 | $775 after June 3, 2017
$825 by June 2, 2017 | $925 after June 3, 2017
Electricity for Booth
$100 by June 2, 2017 | $100 after June 3, 2017
We expect exhibit space to sell quickly, so sign up today!
2016 Advertisers returning to advertise in 2017 will receive $50 off each additional advertisement ordered. Please contact Erin Babarskis at email@example.com for the promo code.
Keynote Sponsor: $5,000
Tote Bag Sponsor: $5,000
Exclusive Sponsorship — (1) available
Conference Mobile App Sponsor: $5,000
Exclusive Sponsorship — (1) Available
Lanyard Sponsor: $3,000
Exclusive Sponsorship — (1) Available
Opening Reception Premier Sponsor: $2,500
Opening Reception Gold Sponsor: $1,000
Opening Reception Silver Sponsor: $500
Plenary Sponsor: $2,000
Exhibit Hall – Breakfast Sponsor: $1,500
Exhibit Hall – Coffee Break sponsor: $1,000
Notebook and Pen Sponsor: $1,000
Wi-Fi Sponsor: $1,000
Workshop Sponsor: $1,500
ATHE Enchantment by the Pool Premier Sponsor: $2,500
ATHE Enchantment by the Pool Gold Sponsor: $1,000
ATHE Enchantment by the Pool Silver Sponsor: $500
ATHE Enchantment by the Pool Entertainment Sponsor: $750
ATHE Exhibitor Policies
Please review in detail the exhibiting policies. All policies will be firmly enforced. Exhibitors must agree to adhere to all ATHE guidelines, policies, and procedures when submitting an application to exhibit.
**Due to PCI Compliance, please do NOT provide any credit card information via email. Call or fax it in only**
Prepayment is required.
If the Exhibitor desires to cancel this agreement, they must do so BEFORE the July 5, 2017 registration deadline to receive a 50% refund. If the Exhibitor cancels anytime after that date, Exhibitor will be liable for 100% of the total exhibit fee, unless the exhibit space is 100% occupied during the event. For all exhibitor changes, including revisions to attendees and cancellations, please contact Erin Babarskis at firstname.lastname@example.org.
Assignment of Space
ATHE will make final assignment of booth space considering conference sponsorship, supporting members, and date registration was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, first-served, first-paid basis.
Everything you exhibit MUST be able to fit on top of a standard six-foot banquet table. Failure to remove an exhibit in the allowed time will afford ATHE or its agent the right to remove and place same in a warehouse, subject to the Exhibitor’s disposition, and/or ship to Exhibitor via common carrier with all charges to follow at no liability to ATHE. All exhibits must remain intact until the Conference is officially closed.
ATHE shall have the right to prohibit any exhibit or part of an exhibit which in ATHE's opinion is not suitable to or in keeping with the character or purpose of the exhibition. Questionable exhibits shall be modified at the request of the Conference Manager.
Exhibitors shall reflect their company’s highest standard of professionalism while maintaining the booth during exhibit hours. All demonstrations and exhibits must be confined to the contracted space. No exhibitor shall assign, sublet or share the whole or any part of his/her space.
Care of Exhibit Facility
Exhibitor shall promptly pay for any and all damages to the Exhibiting Facility of associated facilities, booth equipment, or the property of others caused by Exhibitor.
A registration confirmation will be emailed to your company’s contact upon receipt. Booth assignment will be emailed to your designated company contact. A final confirmation with important onsite information will be sent to all exhibitor representatives.
ATHE will provide an Exhibitor Manual for the designed representative of the exhibitor. The Exhibitor Manual will include information integral to participation at the Event, including but not limited to: additional exhibitor rules and regulations, additional attendee registrations, additional event registrations for events not included in the Conference Registration Price, shipping, and move-in, move-out schedule.
Exhibit space is available on a first-come, first-paid basis. Exhibit and sponsorship registrations can be completed online or with the paper registration forms. The deadline for inclusion in the conference program booklet is June 9, 2017.
Planet Hollywood Resort and Casino, 3667 S Las Vegas Blvd, Las Vegas, NV 89109. An exhibitor kit with specific details regarding shipping and set-up will be emailed to your designated company contact in advance of the conference.
ATHE shall have sole control over all admissions or persons. All persons visiting the exhibit area will be admitted according to the rules and regulations of the exhibition or as amended by ATHE.
Installation and Dismantling
Exhibitor move-in and move-out times:
Thursday, August 3, 2017 — 12:00 PM to 5:00 PM (Exhibitor Move In & Exhibitor Badge Pick-Up)
Registering Your Company Representatives
ATHE will request your company representatives’ names in June. A form will be sent to your main exhibit contact to submit your representative names. Each exhibit booth includes one complete registration for one (1) representative. Additional representatives who wish to participate must register for the conference at the prevailing rate. These individuals should register utilizing the Conference Registration at www.athe.org. A reminder will be sent to your main exhibit contact. Representative registrations cover the Welcome Reception, breakfast and coffee breaks.
Exhibitors agree to comply with existing regulation relating to music licensing and agree to indemnify and hold harmless ATHE and the conference facility against any claims or expenses arising from noncompliance to these regulations.
Insurance and Disclaimer
Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify, and save the hotel, its owners, and its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage.
The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor.
The room block at this hotel will open with general conference registration. You will not be able to book your room in the ATHE block before this time.
Planet Hollywood Resort and Casino
Rate: $145.00 CAD single/double, plus $22 per room per night
Security guards shall be furnished during the closed hours of the exhibition. The furnishing of guards shall not increase the liability of ATHE. After exhibit hours, only those exhibitors properly identified and having the permission of the conference management may enter the exhibit. ATHE, the official service contractors, the exhibit facility, representatives and/or employees thereof will be responsible for injury, loss of damage that may occur to the exhibitor, or the exhibitor’s employees or property, from any cause whatsoever, prior, during or subsequent to the period covered by the application/contract.
If your booth requires electricity, be sure to order it on the form provided. Electricity will not be sold on site.
An exhibitor service kit will be provided to all confirmed exhibitors and will include shipping information.
The Official Dreyer for the receipt of the exhibit materials and delivery of these materials to the exhibit space will be designated in the Service Order Kit. Shipment of Exhibit materials, whether by motor freight or air, should be forwarded in accordance to the specific instructions given by the official Dreyer in the Service Order Kit. All materials should be sent to the locations designated by the Dreyer, and mothering should be sent to the exhibit site unless the exhibitor has made arrangements with the Dreyer beforehand to receive the materials there. Neither the exhibit facility not its staff is prepared or authorized to receive nor handle an exhibitor’s shipment.
Promotion of Sponsorship or Exhibit
Use of the ATHE logo in any promotions of the conference is subject to approval by ATHE. Using the logo without permission can result in a forfeiture of your exhibit booth and/or sponsorship. Please submit any proposed ads that use the ATHE logo to Erin Babarskis at email@example.com for approval.
As part of our mission to provide education, best practices and other information from leaders in their fields, speakers, panelists, and audience members should be aware that we may record all or part of the events we organize, including comments from speakers, panelists and audience members. The resulting raw and edited materials, including still photographs, video and audio recordings, and associated verbatim transcripts, may be used by ATHE without restriction, in press releases, white papers, conference collateral, websites and other publications.
By attending our events, you acknowledge that you are in a public place and that attendees (including ATHE volunteers) may capture your image in photos and videos. Nevertheless, ATHE encourages event attendees to exercise common sense and good judgement and respect the wishes of other attendees who do not wish to be photographed at events.
ATHE uses photos and videos taken at its event for a variety of purposes, including publication on the ATHE website. If you see any photos or profiles about yourself on www.athe.org that you would like removed, please contact Eric Ewald at firstname.lastname@example.org.
Contact UsErin K. Babarskis, CMP
ATHE Event Manager