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INFORMATION ON HOW TO FORM AND PROPOSE PANELS/SESSIONS/PAPERS FOR ATHE 2015
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Participation by presenters in the Latina/o Focus Group of ATHE has grown tremendously.

Therefore, selecting from our many submissions becomes a challenging process for conference planners. We offer the following advice to help you plan your submission. Please see below for advice and information of submitting panels/sessions, individual papers, and Multidisciplinary Panels (MDS).

 

PANELS/SESSIONS

 

FORMING YOUR PANEL/FINDING PARTICIPANTS:

  • We strongly encourage you to resource the LFG “forum” page on the new ATHE website to hold conversations/communications regarding possible panel formations. Here you can easily post a call for potential panel partners/participants for your idea.
  • For frequently asked questions about the ATHE session proposal process, visit: http://athe.org/displaycommon.cfm?an=1&subarticlenbr=152
  • Please select a session coordinator for your panel and, if possible, invite and list a Chair for your panel.
    • The session coordinator is in charge of organizing your panel session, mostly pre-conference. The session coordinator that you list on your submission form takes responsibility for communication between panelists and LFG conference planners.
    • The panel Chair does not have to be a presenter on your panel/session: your Chair can function as a moderator, facilitator, or moderator/respondent. You do not have to find a panel Chair at the time of your submission for NOV 1. In fact, Irma and Jimmy can help identify one for your panel at a later date. Many of our mid-career and senior scholars very much enjoy serving as panel Chairs. 
  • Advance email discussion with Irma Mayorga (historia34@yahoo.com AND Jimmy Noriega (jnoriega@wooster.edu) about session/panel submissions, aid, advice, or guidance is highly encouraged—most especially in the period of time from September 15 through October 18.
    • From October 18 to November 1, with the hectic approach of the ATHE deadline and administrative tasks that need attention and our personal/academic commitments, our ability to help is challenging if not ungainly. Quick response on our part to your query between October 18 to November 1 is not guaranteed.

FILLING OUT YOUR INFORMATION ONLINE:

  • PLEASE NOTE: The text of your online proposal submission cannot be “cut and pasted” into ATHE’s online system. Submissions must be TYPED into the online system. Cutting and pasting will not work with the system’s capabilities. We pass forward this info as a request from ATHE administrators.
  • Be sure to assign a title AND provide a description of your panel.
  • Be sure to list all presenters AND provide their contact information.
  • All presenters listed on your session must have a TITLE AND DESCRIPTION provided for their presentation/paper. Session proposals lacking this basic information receive lower consideration in the review process for session selection.
  • When/after submitting your proposal online at www.athe.org - SUBMIT a copy (as PDF or .DOCX) to Jimmy Noriega (jnoriega@wooster.edu) so that the efforts of the focus group can be coordinated. Our knowledge of your session proposal will help in the planning of LFG conference selections.

AV/SOUND EQUIPMENT:

  • Please be sure to articulate any AV needs at the time of your submission on NOVEMBER 1.  
  • ATHE cannot accommodate AV needs/requests at a later date in their conference planning process. Requesting AV equipment of any type after this date can cost YOU hundreds of dollars. Identifying your AV needs at the time of submitting your proposal is imperative.
  • ATHE also offers grants to fund AV needs. You should request one WHEN YOU SUBMIT YOUR NOVEMBER 1 session online. Requests for these grants will take place during the process of submitting your proposal. Please be sure to carefully follow the AV grant application prompts in the online process! 

HOW MANY PANELS CAN I SUBMIT/BE ON FOR ATHE 2015?

  • Multiple submissions made by potential presenters should consider the wide number of submissions we receive and our efforts to offer opportunities to a growing membership, as well as conference planners’ efforts to curate compelling sessions for LFG members and the larger ATHE membership.
  • We remind potential participants of the LFGs limited number of session slots allotted by ATHE (hence the now increasing competitive nature of the application process).
  • As a participant of ATHE in total, please note that you are only allowed to present in two sessions per conference– regardless of focus group. We cross-check with other focus groups to track members’ submissions to ATHE.
  • Of course, we’ve all seen conference participants participate as presenters in more than two panels/sessions per conference. However, ATHE requests that members exercise self-selection to only participate in TWO sessions per conference.

ATTENDING ATHE:

  • Potential participants are expected to make every effort to attend ATHE in July of 2015. If you are selected to present at the conference, this means that others were NOT SELECTED. Please respect this and be aware of the growing competitive nature of the LFG.
  • The submission of your panel/session on November 1 is considered a contract of you and your colleagues’ dedication to attend ATHE 2015 in Montreal.
    • Although time between November’s submission and July’s meeting is long, and unexpected events can prohibit participation, with your submission in November, potential participants should have established a strong and firm commitment to attend the conference.
    • Withdrawing at a late date (March-July) prevents the participation of other potential presenters. Because many LFG members’ participation is often tied to institutional funding deadlines, we cannot simply “substitute” someone else as they do not have access or means to funding on short notice.
    • We request the professional courtesy of you and all your panel/session participants committing to attend ATHE 2015 at the time of SUBMITTING YOUR PROPOSAL ON NOVEMBER 1. 


INDIVIDUAL PAPER PROPOSALS

  

For ATHE 2015, the LFG especially seeks full panel/session proposals as opposed to single paper submissions. To that end, single paper submissions will not necessarily find a secure position in this year’s LFG conference selections.

We strongly encourage potential participants to have conversations for forming panels and finding possible panel participants with both Irma Mayorga, LFG Representative and Jimmy Noriega, LFG Conference Planner - as soon as possible. We also encourage potential participants to participate in the dialogue on the LFG ATHE “forum” site to find potential panel partners:  http://www.athe.org/group/LFG

These conversations should take place before October 17, 2014.

N.B. The ATHE website does not accept individual paper submissions — PLEASE DO NOT submit an individual proposal through the ATHE website.

  

MULTIDISCIPLINARY PANELS (KNOWN AS “MDS”)

 

Multidisciplinary Panels are ATHE panels with topics, ideas, or scholarly pursuits that are of interest to at least three different constituencies (focus groups) of ATHE as a whole.

If you wish to organize an MD panel, you will need to choose three Focus Groups (or two Focus Groups and one ATHE Committee) that your idea speaks to and then contact the Conference Planners for ALL three groups (well before the November 1 submission deadline) to propose your idea and secure their sponsorship. A complete list of ATHE Focus Groups is available by visiting: http://www.athe.org/group/FGR and selecting “GROUPS” from this pages top menu tab.

HOW TO CREATE AN MD PANEL/SESSION:

  • Decide which three focus groups are best suited to help sponsor your MD panel.
  • The LFG welcomes all proposals to help with an MD panel, however, we reserve the right to determine if the panel is of direct interest to the goals of our focus group in total.
  • You must email EACH of the three Conference Planners for your selected focus groups and gain their approval for sponsorship well before submitting the session electronically by November 1st.
    • The LFG will not sponsor MDs panels that are pitched to us less than 5 days before tne November 1 deadline.
    • MD panel submissions that do not complete this important outreach step are likely to have their sessions ranked low or rejected by a focus group.
  • You do not need to include participants from all three of these focus groups on your panel; you are simply trying to find other groups whose members would be interested in the topic of your MD panel in order to obtain their sponsorship for your MD session.
    • For example, if your panel’s proposed topic speaks to the interests of members of the Black Theatre Association, the Latino/a Focus Group, and the ATHE Committee for Advocacy, you should contact the BTA conference planner, the LFG conference planner, and the Advocacy Committee Chair to coordinate your proposal and obtain sponsorship from these constituencies.

FILLING OUT YOUR INFORMATION ONLINE:

  • PLEASE NOTE! The text of your online proposal submission cannot be “cut and pasted” into ATHE’s online system. Submissions must be TYPED into the online system. Cutting and pasting will not work with the system’s capabilities. We pass forward this info as a request from ATHE administrators.
  • Be sure to assign a title AND provide a description of your panel.
  •  Be sure to list all presenters AND provide their contact information.
  • All presenters listed on your session must have a TITLE AND DESCRIPTION provided for their presentation/paper. Session proposals lacking this basic information receive lower consideration in the review process for session selection.
  • When/after submitting your proposal online at www.athe.org - SUBMIT a copy (as PDF or .DOCX) to  Jimmy Noriega (jnoriega@wooster.edu) so that the efforts of the focus group can be coordinated. Our knowledge of your session proposal will help in the planning of LFG conference selections.

AV/SOUND EQUIPMENT:

  • Please be sure to articulate any AV needs at the time of your submission on NOVEMBER 1.  
  • ATHE cannot accommodate AV needs/requests at a later date in their conference planning process. Requesting AV equipment of any type after this date can cost YOU hundreds of dollars. Identifying your AV needs at the time of submitting your proposal is imperative.
  • ATHE also offers grants to fund AV needs. You should request one WHEN YOU SUBMIT YOUR NOVEMBER 1 session online. Requests for these grants will take place during the process of submitting your proposal. Please be sure to carefully follow the AV grant application prompts in the online process! 

If you need assistance for an MD session, contact Jimmy Noriega for aid. Early contact—well ahead of the November 1st deadline—is strongly encouraged.

MD panels do not gain a better advantage in terms of obtaining acceptance into the conference proceedings. The purpose of MD panels is to gather a diverse audience and engender interdisciplinary research and conversations at the conference.


EMERGING SCHOLARS IN LATINA/O OR LATIN AMERICAN THEATER AND PERFORMANCE

Please note, later this fall the Latina/o Focus Group will also issue a call for our juried Emerging Scholars Panel that is composed in coordination with the American Theatre and Drama Society and the Black Theatre Association. This debut panel seeks to highlight the work of an emerging scholar (non-tenured faculty or grad student) who has

  1. not yet published in refereed journals
  2. or, who has not yet presented at ATHE

Both graduate students and junior faculty members are eligible to submit papers. We encourage emerging scholars to keep this competitive opportunity in mind as they plan their ATHE 2015 submission. We also encourage members with graduate students to alert them about this opportunity.

 

ADDITIONAL NOTES

 

  1. ATHE will inform the LFG about accepted session proposals somewhere between  mid-January to mid-February 2014. The LFG will contact all session coordinators at that time with information about the status of your proposal. If you do not hear from the LFG by mid-February, please contact jnoriega@wooster.edu.
  2. It is the responsibility of session coordinators to relay information about the conference and its proceedings from the LFG Conference Planner or Focus Group Representative to their session participants. If you have questions about the status of your session, AV needs or AV grant, or the time and date of your session, please check with your panel’s session coordinator for information.
  3. All A/V support is fee-based (i.e., projection for PPTs or images and/or videos from computers). Grants from ATHE for A/V support are available and encouraged. To apply, follow the directions during the proposal submissions process at ATHE’s website and fill out the required information. You will be notified about the award of grant monies at the same time that you are notified about the status of your session. ATHE cannot accommodate A/V requests submitted after November 1st without substantial cost to the individual presenter ($300 for projection!). Please think carefully about your panel’s AV needs.
  4. The 2015 conference will be held from Thursday afternoon through Sunday afternoon. The application process will not offer scheduling preferences. Accepted submissions are assigned times by the national ATHE conference planners. Presenters should prepare to receive an assigned presentation time sometime between Thursday and Sunday afternoon.
  5. Presenters proposing sessions outside the traditional panel format are asked to be specific in their proposals concerning the structure and number of participants, so that ATHE can be notified about time/space needs for sessions.
  6. Due to the nature of the selection process for ATHE’s national conference, the LFG cannot accommodate proposals for panel/paper participation after November 1, 2014.

 


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